Page Restrictions

Most pages should be open to everyone in the wiki. For the few that shouldn't - draft board papers, salary bands, a page only a few people should change - wiki owners can restrict individual pages.

---

Restrict a Page

Only wiki owners can change page restrictions.

1. Open the page
2. Click the lock icon in the page header

3. Under General access, choose who can see and change the page:

   

   Option	Who can view	Who can edit
   Same as the wiki	Wiki readers and editors	Wiki editors
   Read-only	Everyone in the wiki	Only people listed below
   Closed	Only people listed below	Only listed people with the Editor role

4. Under Specific access, choose a wiki member, pick a role and click Add

Changes are saved straight away. Wiki owners always have access to every page.

When a page is restricted, the lock in the page header turns red.

---

How Restrictions Work

• Sub-pages are hidden too - if someone can't view a page, they can't view anything beneath it either
• Edit rights never pass down - to edit a sub-page, people need to be allowed to edit that page itself
• The wiki still comes first - a page restriction can narrow access, but it can never give someone more than their wiki role allows

---

What Others See

People who can't view a restricted page won't find it anywhere:

• It doesn't appear in the page list or in search results
• A direct link shows "Page Not Found"
• Where the page is included in another page, they see a "Restricted content" notice
• A smart card linking to it shows "Restricted page"

Exporting a wiki with restricted pages

A wiki archive can only be exported by someone who can see every page. See Wiki Archives.

Default page

A page that is restricted to specific people can't be the page the wiki opens on.

Please contact us if you have any questions.